Group Visit Request
More information about group visits is available here.
Please use the calendar to select your desired date for your group's visit. A staff member from our visit team will then follow-up with on your request. The dates that are currently available are highlighted in green on the calendar.
- We ask that you allow at minimum an initial 72 hour response time; please do not reach back out to us to confirm receipt of your request. We will follow-up with you as soon as we can, as we are experiencing a heavy volume of group visit requests.
- Please also be aware that your request is NOT confirmed until you hear from us, with confirmation. We will do our best to accommodate your date request; however, due to other campus events and staffing limitations, you may need to consider an alternative date(s).
- We require at least two (2) weeks notice prior to your desired visit date. If less than two weeks notice is given we will not approve your request. This is so that we can provide the best possible visit experience for you and your group and allow other groups the same opportunity to visit.
Group visits at Butler are available for sponsored school groups and educational organizations only, with the following stipulations:
- All students in the group must be in grade levels 8–12
- Strict limit of 40 students (not including chaperones) for any one visit.
If you have any questions, please email groupvisit@butler.edu. We look forward to hosting your group on our campus!
Chaperone Requirements
Per ACA standards for working with minors, Butler strictly enforces the following requirements for adult-minor chaperone ratios. We request that you plan accordingly when scheduling your visit.
- Youth 8th–12th grade: 1 adult per every 10 students ("youth" are defined as anyone under the age of 18).
Visit Preparation & Day-Of Arrival
Campus tours will include a substantial amount of walking. Please encourage all participants to wear comfortable clothing and shoes. Arriving on time is important. In the event that your group is running late, please call our office ASAP at 317-940-8121 so that we can adjust accordingly. If arriving more than 15 minutes after your scheduled visit start time, we will modify or shorten your presentation and/or campus tour.
Repeat Requests
In order to provide as many opportunities for different groups to visit, priority scheduling will be given to groups who have not previously visited campus, or who have not visited within the past calendar year. Please keep in mind that we are receiving a large amount of group visit requests, and have limited availability.Cancellation Policy
If you must cancel your visit, kindly provide us at least two days notice. Failure to do so may limit future availability for your group. Please contact groupvisit@butler.edu to cancel your visit or request other adjustments.